Requirements for DVF
Hello all
Seeking clarification for BSWD and DVF. I have a student who has NOT submitted a DVF but has applied for BSWD/CSG funding to reimburse a psycho-educational assessment (has submitted receipts). I have confirmed with our Disability Office that an LD was found in the assessment
Normally, I then instruct and wait for the DVF to be completed, uploaded and confirmed by our office before processing the BSWD/CSG reequest (because my understanding is that PD/PPD must have been confirmed/declared for reimbursement) but in a recent meeting I think I understood we can also reimburse through BSWD/CSG IF we have a rationale from our Disability Office that confirms the LD and that the battery of tests were used in the assessment?
Just want to clarify if others process BSWD/CSG reimbursements without haveing DVF on student's file?
Thanks
To pay for a psych ed assessment through BSWD, the student MUST submit a DVF with the app. That is not to say they must upload it to their OSAP profile, but it is needed for BSWD payment.
We have several students that get an assessment, have DVF completed, and submit it along with BSWD app to the ASO, but never upload to their OSAP app. We require students to give us to consent to upload it to their OSAP profile on their behalf in order to establish PD/PPD (if not already established) to facilitate changing their status. We do this because we can't update their profile without their consent and/or docs, so with this consent, it's confirmed they are requesting a change to their profile. However, that cannot be said for the DVF submitted solely along with the BSWD as consenting to updating their profile if they said 'no' to uploading it.
In these cases, we would be uploading the DVF to FAOBSWD only, since it only pertains to BSWD administration (and archival purposes). We would not be uploading to FAPROFIL to update their disability status where consent wasn't provided.
Students are encouraged to authorize us to upload or upload themselves, so they can take advantage of the benefits for PD/PPD status, but are not required to. However, they would remain ineligible for any other cost accommodations through BSWD since their disability status wasn't 'established' on their profile.